Undergraduate Fellowship Application FAQ

The application deadline has passed. Notifications of acceptance or denial to the program have been sent out.


What are the program dates?

June 5-August 5, 2017.

When is the application deadline?

The deadline to apply is February 15, 2017.

What are the requirements to apply?

Visit the application procedures page for full details on how to apply.

Where is the online application?

Apply online. Please fully read through the procedures page before filling out the application.

I accidentally submitted a partial application. What should I do?

Unfortunately we do not have a way to save and update information in our database. If you submitted an incomplete application, simply fill out another one. The partial application will be deleted.

I made a minor error on my application. How do I correct it?

If you made a small typographical error or wish to change something minor on your application, email your changes to contact-cvs@cvs.rochester.edu. Be sure to include your name and application number in your email. If you need to make more than 1 or 2 small changes, please resubmit a new application. Email contact-cvs@cvs.rochester.edu letting us know which is the correct new application number and which number should be deleted.

My essay doesn't appear in my confirmation email. Did it submit?

There is a known issue regarding the essay on the application form. If your confirmation email does not include your essay text, it did not submit properly. If this happens to you, please email contact-cvs@cvs.rochester.edu with your essay text pasted into your email. We will update our database accordingly. If the status page lists your essay as missing, you need to email your essay text using the address above. Without an essay, your application will not be considered for the fellowship.

How can I check my application status?

You will receive a confirmation email with a summary of your application. We highly recommend that you save a copy of this summary with your application number for future reference.

To view the status of your application, visit the application status page and look for your application number. If you do not see your application number on this page within 2 business days, your application did not submit properly and you need to re-enter your information.

What does the fellowship cover?

Our fellowship will cover travel for US citizens and permanent residents (and up to $500 in travel costs for foreign students) and cover the majority of on-campus housing expenses for non-local students in addition to a stipend of $3,820 for a summer of continuous training in a faculty member's lab. 

I'm a foreign student and I don't have a visa. What do I fill in for Visa Type on the application form?

Leave the "visa type" field blank if you do not already have a visa. If you are accepted into our program, it will be your responsibility to obtain a visa. We will provide documents that show that you have been accepted to the CVS summer research program.

I attend a foreign institution. How should I list my GPA?

Enter your score without conversion (i.e. 8 out of 10, or whatever applies for your system).

What should I enter for Math/Science GPA?

Manually calculate your score using only your math and science classes.

What format should I use when emailing my files?

We strongly prefer that all electronic files are emailed as PDF attachments. Please use the naming format "lastname"_"firstname"_"resume/transcript/letter".pdf

How should I send my recommendation letters?

Your professors should email their letters directly to contact-cvs@cvs.rochester.edu. Do not send duplicate hard copies by mail. Letters should be sent by the writers, NOT by the applicant.

May I send more than two letters of recommendation?

Applicants may send additional letters of recommendation in support of their applications. Your professors should email their letters directly to contact-cvs@cvs.rochester.edu.

Who should I ask to write my recommendation letters?

We require that at least one letter needs to be from a faculty member at your school who is familiar with your academic career. You may also include letters from employers or others who know you well, but it is very important to have at least one letter from someone in academics like a current or former professor or your academic advisor.

The status page says that my "Faculty Letter" or "Other Letter" is missing. Which one have you received?

Take a look at your confirmation email. The first name you submitted for your letter writer contact info is the "Faculty Letter." The second name is the "Other Letter."

Do I need to send a hard copy of my transcript?

US Applicants: We prefer that your school sends your official transcript via email if they use e-SCRIP-SAFE or a similar service rather than using postal mail. We cannot accept student-submitted transcripts as official. If you email us a copy of your transcript, we will use it as a placeholder until the official copy arrives.  Make sure that your transcript link is sent to contact-cvs@cvs.rochester.edu. If you send it to the University of Rochester without using our email, we will not receive it. If you cannot specify our email for sending your transcript electronically, send us a paper copy instead.

If you plan to send a paper copy, we request that you email a copy of your unofficial transcript (a PDF printout of your grades is sufficient) to serve as a placeholder until the official version arrives. Please mail your official transcript to:

Sara Peterson
University of Rochester
Center for Visual Science
RC Box 270270, Meliora 362A
Rochester, NY 14627-0270

Foreign Applicants: If you are applying from outside the US, you should email a copy of your transcript as a single (1) PDF file. Do not send a hard copy by mail. If you attend a college within the US, follow the instructions for US applicants as outlined above.

Did you receive my letters/transcript/resume?

Check the application status page and look for your application number. When we have received all of your materials, your number will be marked "Yes" under "Complete." We also list the application materials that you are still missing. This information is updated at least once per day during weekdays.

I'm unable to attend for the entire duration of the program. Could I still be accepted?

If you wish to apply but have a conflict with the dates of the program, please indicate the specifics in the comments section of the application form. If chosen for the fellowship we will be flexible in regard to your availability.

I am not a junior. Can I still be accepted to the program?

We give first preference to applicants in their junior (3rd) year during the 2016-2017 academic year of undergraduate studies. Sophomores may apply for the program, but only exceptional applications will be considered. If not accepted they are encouraged to reapply in their junior year. Seniors who apply will only be considered if they have not already committed to a graduate program. We do not accept applications from freshman.

I'm a foreign student in a BS/MS program. Will you accept my application?

We give first preference to applicants in their 3rd year during the 2016-2017 academic year of undergraduate studies. 2nd year students may apply for the program, but only exceptional applications will be considered. If not accepted they are encouraged to reapply in their third year. Students beyond the third year will only be considered if they have not already committed to a doctoral program. We do not accept applications from first year students.

I have a bachelor's/master's/doctoral degree. May I apply for the fellowship?

This program is for current undergraduate students ONLY. Graduate students and postdoctoral fellows interested in the Center for Visual Science should contact the faculty member(s) who fits their areas of interest directly.