Summer Fellowship Application Procedures

All notices have gone out via email. Please check the status page for more detailed information.

The application deadline was February 4, 2019. Decisions are expected by March 15.

Please check out our FAQ page, as it answers many common questions about the program.

There is a known issue regarding the essay on the application form. If your confirmation email does not include your essay text, it did not submit properly. If this happens to you, please email with your essay text pasted into your email. We will update our database accordingly. If the status page lists your essay as missing, you need to email your essay text using the address above. Without an essay, your application will not be considered for the fellowship.

DO NOT resubmit your application multiple times. If your essay does not appear in your confirmation email the first time it is unlikely to work on consecutive tries. EMAIL your essay text as directed above.


  • Completed web application/short essay by February 4, 2019. (Do not send PDF or paper copies).
  • 2 Letters of recommendation emailed directly to by the letter writers. At least one should be from a faculty member at your school.
  • Official transcript (if emailing, send as ONE PDF file)
  • CV/Resume (send PDF via email to

We encourage applications from members of underrepresented minority groups and those from disadvantaged backgrounds.

Submit your application online. When you submit, you will receive an email confirmation with your application summary. We strongly recommend that you save a copy of this summary with your application number for future reference. To view the status of your application, visit the application status page and look for your application number. Check the status page throughout the application process. As your letters and transcripts arrive your information will be updated under your application number. When your entry has a "Yes" under the "Complete" column, your application is complete. If you are missing materials as the deadline approaches, you should contact the appropriate parties directly to ensure that your missing items will be submitted by the deadline.

We must receive your online application by February 4, AND all other portions of your application by one week after the deadline, February 11. If anything is missing after February 11 you will not be considered for the fellowship.

US Applicants: We strongly prefer that your school sends your official transcript via email if they use e-SCRIP-SAFE or a similar service rather than using postal mail. We cannot accept student-submitted transcripts as official. If you email us a copy of your transcript, we will use it as a placeholder until the official copy arrives. Make sure that your transcript link is sent to If you send it to the University of Rochester without using our email, we will not receive it. If you cannot specify our email for sending your transcript electronically, send us a paper copy instead.

Please mail your official transcript within one week prior to the application deadline to:

Sara Peterson
University of Rochester
Center for Visual Science
RC Box 270270, Meliora 362A
Rochester, NY 14627-0270

Foreign Applicants: If applying from outside the US, you should email a copy of your transcript as a single (1) PDF file to Do not send a paper copy of your transcript in the mail. If you attend a college within the US, follow the directions for US applicants as outlined above.

Notifications of acceptance or denial to the program will be sent by March 15, 2019.